As a Payroll Assistant, you will play a crucial role in supporting the payroll department in accurately and efficiently processing payroll for our organisation. This role requires attention to detail, strong mathematical skills, and the ability to maintain confidentiality. You will work closely with the payroll team to ensure that all employees are paid accurately and on time.
Key Responsibilities:
- Payroll Processing:
- Assist in the preparation, processing, and distribution of payroll for all employees.
- Calculate and enter payroll data, including hours worked, deductions, and overtime, ensuring accuracy and compliance with company policies and relevant regulations.
- Data Entry and Maintenance:
- Maintain accurate employee records, including changes in personal information, tax status, and bank details.
- Input new employee information into the payroll system and update existing records as necessary.
- Compliance and Reporting:
- Ensure compliance with all statutory payroll regulations and tax laws.
- Generate and distribute payroll reports to various departments and management as required.
- Timekeeping and Attendance:
- Monitor and record employee attendance, paid time off, and leave accruals.
- Resolve any discrepancies in timekeeping records and address employee queries regarding their pay.
- Benefits Administration:
- Assist in administering employee benefits, such as pension contributions and healthcare plans.
- Collaborate with employees to address benefit-related inquiries and issues.
- Communication:
- Communicate with employees regarding payroll-related matters, including pay statements and tax forms.
- Provide excellent customer service by responding promptly and professionally to employee queries.
- Record Keeping:
- Maintain accurate and organized payroll records, both in physical and electronic formats.
- Prepare and maintain historical payroll records for auditing purposes.
- Ad-Hoc Tasks:
- Support the payroll team with ad-hoc tasks, projects, and special requests as needed.
Qualifications:
- Minimum of GCSE (A-C/4+) in English and Maths or equivalent, such as Adult Literacy/Numeracy at level 2.
- Previous experience in payroll administration or a related field is preferred but not required.
- Strong numerical and data entry skills.
- Proficiency in Microsoft Office, particularly Excel and Word.
- Knowledge of payroll software and systems is a plus.
- Excellent attention to detail and confidentiality.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Problem-solving skills and a proactive approach to tasks.
Benefits:
- £21,000 – £24,000 Salary
- Free Parking
- Local Government Pension scheme
- 37 Hours working week
- Flexible working
